Eugene Little League Positions

Board of Directors

President

• Runs the league and ensures it follows Little League rules.
• Gives an annual report on the league’s condition.
• Communicates ideas and updates to the Board.
• Ensures the league follows national guidelines and policies.
• May authorize others (in writing) to sign contracts approved by the Board.
• Investigates complaints or problems in the league.
• Prepares and oversees the annual budget.
• Works with the Player Agent to verify player age and eligibility.

Vice President

• Steps in for the President when needed.
• Has full President authority when acting on their behalf.
• Completes tasks as assigned by the President or Board.

Secretary

• Keeps records of league activities and meetings.
• Maintains member and contact lists
• Sends notices of meetings and issues membership cards.
• Records meeting minutes
• Manages correspondence and ensures execution of decisions.
• Notifies members and officers of their appointments.

Treasurer

• Manages all league funds and financial records with regular bookkeeping and reconciliations. 
• Deposits funds into approved league bank account (A/R). 
• Approves and remits checks with required dual signatures (A/P). 
• Prepares and submits the annual budget.
• Prepares and files all required tax returns. 
• Prepares and submits the annual budget

Player Agent

• Maintains all player records and transactions.
• Reviews and verifies player applications.
• Oversees tryouts, drafts, and player selections.
• Prepares team rosters and tournament eligibility paperwork.Reports player changes to Little League International.

Safety Officer

• Promotes safety through education and policy.

• Creates a safety plan focused on:

  • Education: Shares safety info with all participants.
  • Compliance: Encourages safe practices.
  • Reporting: Ensures incidents are properly reported and followed up.

League Information Officer

• Manages the league’s website and online registration.
• Ensures rosters are submitted online.
• Supports team website creation.
• Posts league news, scores, and updates.
• Shares fundraising and sponsor info.

• Acts as the main tech contact for Little League and online systems.

Coaching Coordinator

• Represents all coaches and managers.
• Prepares a training budget and gathers needed resources.
• Organizes league-wide training programs and mini-clinics.
• Distributes training materials.
• Acts as the liaison to Little League’s coaching education programs.

Umpire-in-Chief

• Actively recruit & train umpires
• Creates and manages a schedule to ensure all games have umpire coverage.
• Ensures all games follow official Little League rules and regulations.
• Acts as the final authority on rule interpretations and in-game disputes.
•  Evaluate & Develop Umpires
•  Liaison and communicates with District/Regional Officials
•  Attends training programs to stay current on rule changes and best practices.

Sponsor/fundraising Manager

• Identify and secure league sponsors.
• Maintain communication and relationships with sponsors.
• Plan and coordinate fundraising events and campaigns.
• Track donations and fundraising totals.
• Promote fundraising efforts through various channels.
• Acknowledge and thank sponsors and donors.
• Ensure fundraising aligns with the approved budget.

Directors, Coordinators, and Committees

Division Directors - Tee-ball, Coach Pitch, Player Pitch, Majors

• Act as the leader and main representative for their division.
• Serve as the primary contact for managers, coaches, and parents in the division.
• Support conflict resolution within the division.
• Report division updates, issues, and needs to the Board of Directors.
• Ensure a positive, safe, and organized experience for all participants.

Field Operations Coordinator

• Works with field manager representing their specifically assigned field.
• Communicates with coaches/teams that use their field for any needs or concerns.
• Schedules field day with team volunteers to prepare fields for upcoming season.
• Ensures field boxes are stocked with all needed equipment and supplies.

Event Committee - Spring Training, Ducks Game, Ems Game, League BBQ

• Plan and coordinate all league-wide events.
• Create event timelines and task checklists to ensure smooth execution.
• Secure venues and equipment as needed for each event.
• Work with other committees (e.g., Volunteer, Fundraising, Communications) for staffing, promotions, and logistics.
• Manage vendor relationships (food trucks, sound systems, venue contacts, etc.).
• Organize supplies and setup/tear-down crews for event days.
• Track attendance, expenses, and feedback to improve future events.
• Promote events through league communication channels and social media.

Communications Committee

• Manage internal and external league communications.
• Maintain the league’s website and social media accounts.
• Send updates, schedules, and announcements to families and volunteers.
• Promote league events, games, and fundraising efforts.
• Assist with public relations and local media outreach.
• Support other committees with promotional materials and messaging.

Registration Committee

• Organize and oversee the player registration process.
• Set up and maintain online and in-person registration systems.
• Collect and verify player documents (birth certificates, residency, etc.).
• Answer registration questions from parents and guardians.
• Coordinate with the Player Agent to ensure player eligibility and division assignments.
• Provide registration reports to the Board and other relevant committees.

Equipment Committee

• Inventory, organize, and maintain all league equipment.
• Distribute equipment bags to teams at the start of the season.
• Order and purchase new gear as approved by the Board.
• Collect and inspect equipment at the end of the season.
• Ensure safety standards are met for all player and field equipment.
• Coordinate equipment needs with coaches and division directors.

Jersey/Merchandise Committee

• Coordinate team jersey orders and distribution.
• Work with vendors to select styles, colors, and sizes.
• Ensure accurate printing of player names, numbers, and team names.
• Organize sales of league merchandise (hats, hoodies, etc.).
• Set up and manage merchandise tables at games and events.
• Track inventory and revenue from merchandise sales.

Volunteer Committee

• Recruit and coordinate league volunteers (coaches, team parents, event helpers, etc.).
• Ensure all volunteers complete required background checks and certifications.
• Communicate volunteer opportunities to parents and community members.
• Organize volunteer training or orientation sessions.
• Recognize and thank volunteers at the end of the season or at special events.